Share a diagram

People who work on it with you every day

Add them to your organisation. See Invite your team.

Share one diagram by link

1. Open the diagram and click the Menu button (☰ next to the view tabs) and choose File.
2. Choose Share….
3. Pick who can open it:
   • Anyone with the link. Read-only, no account needed. Can carry a password. Use it for auditors, vendors, a wiki or a client portal.
   • People signed in to ApexDiagram. They sign in to open it, and it appears under Shared with me on their dashboard. Choose View or Edit.
4. Optionally add a label and an expiry (1, 7, 30 or 90 days, a year, or never). New links expire after 90 days by default.
5. Optionally type email addresses to send the link straight away, then click Create link. The link is shown only once; copy it, or email it to more people while it is on screen.

What the other person sees

• With an account: they sign in and the diagram opens. For an Edit link they work in the full editor, on this one diagram only, inside your organisation; their changes are recorded under their name in Activity.
• Without an account: they are invited to create a free one with the address you sent to, confirm it from the welcome email, and the diagram is waiting for them. We also add the address to our mailing list.

Revoke a link

Open Share… again and revoke it. The link stops working straight away, and for signed-in links the diagram leaves everyone's Shared with me list. Each time a link is opened, it is recorded under Activity… on the File menu.

Present it

Present… on the File menu steps through the views full screen, for a meeting or a screen share.